Job Description

Our client,  an award-winning professional services firm located in Washington, DC, is looking to add a Payroll Specialist to their team. This individual will be the  sole payroll expert within the company, responsible for managing all aspects of the payroll process and  reporting directly to the Controller . The position follows a  hybrid work model , requiring in-office presence three days a week. The Payroll Specialist would also collaborate with the HR and finance departments to address payroll-related inquiries and discrepancies. Additionally, the position may require generating payroll reports and contributing to the improvement of payroll systems and processes.  Salary for this role will be around $100k depending on experience.

Responsibilities:

• Prepare and verify bi-weekly and off-cycle payroll accuracy and completeness by the established processing deadline, including regular and overtime pay, bonus earnings, supplemental pay, etc.
• Calculate pay adjustments for new hires, status changes, terminations, overtime, retro adjustments, etc.
• Extract timesheet data from the accounting system and validate for upload to UKG, including reviewing hours worked and follow-up on missing time entry, if applicable.
• Maintain supporting files of payroll inputs by payroll, as well as post-payroll reports from UKG including tax liability reports and payroll checklists.
• Compile analytics for each bi-weekly payroll including comparison with the prior bi-weekly payroll and payroll audit report. Investigate differences, if applicable.
• Create and record payroll AJEs in the accounting system for each payroll period. Reconcile discrepancies.
• Maintain UKG payroll quarterly reports, review and reconcile to General Ledger.
• Maintain 401(k) contributions process.
• Assist with the set-up of 401(k) loan repayment withholdings in UKG for new loans in compliance with the 401(k) loan repayment schedule.
• Process employee changes related to direct deposit and tax withholdings and update employee record in UKG.
• Maintain earnings codes and set up state local tax codes in UKG.
• Assist with the year-end closing process including reconciliation of UKG summary totals to the accounting General Ledger.
• Review existing General Ledger codes in accounting system and map/create corresponding codes in UKG.
• Assist with the Workers’ Comp audit.
• Assist with tracking and processing various deduction types as needed.
• Assist with W-2 process by following the UKG W-2 procedures and timeline.
• Respond to employee payroll inquiries and resolve in a timely and professional manner.
• Provide payroll training to new employees.
• Adhere to firm compliance and internal deadlines.

Qualifications:

• 5+ years’ experience in payroll, accounting, or similar role.
• BS/BA in Business Administration, Accounting, Human Resources or related field.
• Certified Payroll Professional (CPP) preferred.
• Experience processing payroll in UKG (formerly known as UltiPro) required.

For immediate consideration, please send your resume to [email protected]

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