Job Description
Graduate Admissions Coordinator Location Biddeford, ME : The Graduate Admissions Coordinator is responsible for managing the full application and admissions process for one or more graduate programs within the Office of Graduate Admissions and Recruitment. This includes engaging with prospective and current applicants, reviewing applications, coordinating and tracking interviews, supporting the admissions committee, monitoring admissions decisions, and overseeing post-admission activities such as deposits and matriculation. The coordinator ensures applicants move efficiently through each stage of the admissions cycle while providing clear, responsive communication and a high level of service.
About the University of New England UNE is Maine's largest private university, with two beautiful coastal campuses in Maine, a one-of-a-kind study-abroad campus in Tangier, Morocco, and an array of flexible online offerings. In an uncommonly welcoming and supportive community, we offer hands-on learning, empowering students to positively impact a world full of challenges. We are the state's top provider of health professionals and home to Maine's only medical and dental colleges, a variety of other interprofessionally aligned health care programs, and nationally recognized programs in the marine sciences, the natural and social sciences, business, the humanities, and the arts. Benefits Overview - Multiple health and dental plan options, plus vision coverage.
- Up to 8% retirement plan match.
- Generous leave time, including vacation, sick, and personal time, and 12+ holidays per year.
- Educational benefits :
- UNE tuition waiver for employees, spouses, and domestic partners.
- UNE tuition waiver for dependents of employees with 1 year of full-time service.
- 50% tuition reduction if less than 1 year of full-time service.
For more information about our outstanding benefits, please visit: UNE Benefits Overview Responsibilities - Coordinate and manage the application and admissions process for assigned graduate programs, ensuring proactive communication with applicants and efficient progression through each stage.
- Configure, maintain, and manage the Centralized Application System (CAS) for assigned programs, aligning workflows with program-specific scoring rubrics and application procedures.
- Plan, schedule, and track applicant interviews, supporting the admissions committee throughout the evaluation process.
- Oversee decision letter generation and tracking, as well as post-admission steps such as deposit collection and matriculation monitoring.
- Facilitate application review with admissions committees, monitoring their activity to ensure timely and thorough evaluations.
- Train faculty and external interviewers on application and interview platforms, promoting best practices for holistic candidate review.
- Perform advanced data entry, retrieval, and reporting using student record systems and university-approved software.
- Analyze and present admissions data to internal stakeholders, including program staff, faculty, and university leadership.
- Cultivate and maintain professional relationships with program leadership, admissions committees, faculty, and staff to support admissions goals and enrollment strategies.
- Stay informed about university programs, policies, and procedures to ensure compliance with institutional standards.
- Monitor regional and national trends and best practices in Graduate Enrollment Management to enhance admissions operations.
- Participate actively in recruitment and enrollment events such as open houses, campus visits, and virtual sessions.
- Perform other duties as assigned by leadership.
Qualifications Bachelor's degree in a relevant field or one or more years of related experience is preferred; a combination of education and experience that demonstrates equivalent knowledge and skills will also be considered. - Strong written and verbal communication skills, excellent organizational abilities, and strong attention to detail.
- Proven ability to interact effectively with prospective students, college counselors, faculty, alumni, and internal university stakeholders.
- Excellent public speaking, presentation, advising, and interviewing skills.
- Understanding of institutional goals and the mission of graduate and professional education.
- Proficiency in typing, data entry, and experience with student information systems and technology platforms is required.
- Demonstrated ability to work independently and collaboratively, managing file reviews, interview coordination, and applicant follow-up.
- Experience with Slate CRM and Centralized Application Services (CAS) platforms is strongly preferred.
- Ability to travel as needed; must possess a valid driver's license.
EEO Statement Summary Consistent with federal and state law and University policy, the University of New England is committed to the fundamental concept of equal opportunity for all of the members of the University community. The University prohibits, and will not tolerate, discrimination in employment, the provision of academic services or in any other area of University life based on race, color, sex, physical or mental disability, religion, age, ancestry, national origin, sexual orientation, gender identity and/or expression, ethnicity, genetic information, HIV status, or status as a veteran. Prohibited bias factors should not motivate decisions regarding students, employees, applicants for admission, applicants for employment, contractors, volunteers or participants in and/or users of institutional programs, services, and activities. COVID Vaccination Statement (PLEASE NOTE)Employees in clinical settings must meet the State of Maine's immunization requirements for clinical activity.
Job Tags
Holiday work, Full time, For contractors, Remote job, Flexible hours,